Executive Assistant (Founder’s Office)

Role Overview

We are looking for a highly organized and execution-driven Executive Assistant – Business Operations who can support day-to-day coordination, task tracking, reporting, communication management, and operational execution across departments.

This role requires someone who is proactive, detail-oriented, and comfortable working in a fast-paced environment with multiple stakeholders.

Key Responsibilities

1. Coordination & Execution Tracking

• Coordinate with internal teams (Sales, Marketing, Tech, HR, Operations)

• Track ongoing tasks, deadlines, and deliverables

• Ensure follow-ups are completed and tasks are closed on time

• Maintain structured trackers and execution dashboards

2. Meeting & Calendar Management

• Schedule meetings and manage calendars efficiently

• Ensure meetings are structured with agenda and follow-up points

• Prepare and circulate Minutes of Meeting (MoM)

• Track meeting action items until closure
  
  

3. Reporting & Documentation

• Prepare daily and weekly reports for progress and performance

• Maintain structured documentation for internal operations

• Create and manage reports using Google Sheets / Excel

• Ensure accuracy, consistency, and clarity in reporting

4. Business Communication

• Draft professional emails and communication messages

• Coordinate communication between stakeholders

• Maintain communication logs and follow-up records

• Support internal announcements and coordination updates

5. Operations Support

• Assist in preparing proposals, presentations, and internal documents

• Support hiring coordination, interview scheduling, and onboarding follow-ups

• Coordinate with vendors, service providers, and external partners when required

• Help improve internal workflows and process efficiency

Required Skills

• Strong English communication (written & spoken)

• Excellent organizational skills and attention to detail

• Strong follow-up and execution mindset

• Good proficiency in Google Sheets / MS Excel

• Ability to multitask and manage multiple priorities

• Professional communication and coordination skills

Preferred Skills (Good to Have)

• Experience in operations, coordination, executive support, or project management roles

• Familiarity with CRM tools (HubSpot / Zoho / Notion / Trello / ClickUp etc.)

• Experience working in startups, consulting, or fast-paced work environments

• Basic understanding of sales pipelines and reporting structures

Performance Metrics (KPIs)

• Task completion and follow-up efficiency

• Reporting accuracy and timeliness

• Communication quality and stakeholder coordination

• Ability to reduce delays and improve execution speed

• Documentation and process improvement contribution